Finance & Operations Director

Position Summary

The Finance & Operations Director will play a central role in building and managing the financial and operational systems that support Seatuck’s mission. This is a hands-on leadership role responsible for managing the organization’s financial systems and operational infrastructure. The Finance & Operations Director works closely with the Executive Director and Board Finance Committee to maintain strong financial oversight while building systems that support the organization’s programs and strategic goals and growth. The position reports directly to the Executive Director. 

Job Title: Finance & Operations Director

Location: Hybrid – Remote with regular in-person responsibilities in West Sayville 

Benefits: Paid vacations and employee health benefits

Salary Range: $75,000 – $90,000, commensurate with experience

Reports To: Executive Director

Apply To: Submit cover letter and resume to [email protected] with “Finance & Operations Director” in the subject line.

About Seatuck 

Seatuck Environmental Association is a nonprofit, 501(c)(3) organization dedicated to conserving Long Island wildlife and the environment. The organization pursues its mission by advocating for wildlife and advancing conservation projects, engaging community scientists in wildlife research, and offering high-quality environmental education opportunities for Long Islanders of all ages. 

Key Responsibilities 

Financial Management

• Manage the organization’s annual budgeting process in partnership with the Executive Director and Board Finance Committee.
• Prepare monthly, quarterly, and annual financial reports for leadership and the Board.
• Oversee day-to-day accounting functions, including accounts payable/receivable, payroll coordination, and bank reconciliations.
• Maintain accurate financial records and ensure compliance with nonprofit accounting standards.
• Support the annual audit process and preparation of the organization’s Form 990.
• Track restricted and unrestricted funding and support grant-related financial reporting.
• Monitor cash flow and provide financial forecasting to support organizational planning.

Operations & Organizational Systems

• Working with a consultant, oversee and maintain organizational technology systems, including financial software, shared databases, cloud storage and website hosting. 
• Migrate staff off decentralized systems to unified systems (M365, Google Workspace).
• Manage relationships with external vendors, including IT providers, insurance brokers, and other contractors.
• Oversee organizational policies and procedures to ensure operational efficiency and compliance.
• Coordinate operational logistics for organizational events, including board meetings, fundraising events, and program-related gatherings.

Facilities

• Oversee office management, maintenance and equipment and supply purchases for two locations.

Human Resources & Administration

• Create and manage standardized recruiting and onboarding program and evaluate joining a Professional Employer Organization.
• Manage HR administration, including offer letters, employee records, benefits administration, staff trainings and compliance with labor regulations.
• Maintain organizational policies related to employment, benefits, and staff operations.

Board & Leadership Support

• Work with the Executive Director to prepare financial reports and materials for board and finance committee meetings.
• Support staff understanding of financial procedures and operational policies.
• Serve as a thought partner to the Executive Director in strengthening systems that support the organization’s mission and growth.
• Support the Executive Director with coordination of financial reporting, board materials, scheduling, and key operational priorities.

Qualifications

• Bachelor’s degree in accounting, finance, nonprofit management, or a related field (CPA or MBA a plus).
• 3–5 years of experience in nonprofit finance, operations, or organizational management.
• Strong understanding of nonprofit budgeting, financial reporting, and compliance requirements.
• Experience supporting audits and grant-related financial reporting.
• Familiarity with HR administration and employment compliance practices.
• Proficiency with QuickBooks Online, Excel and Google Workspace.
• Strong organizational skills and attention to detail.
• Ability to balance financial oversight with hands-on operational work.
• Collaborative mindset and commitment to working in a mission-driven environment.
• Excellent communication and problem-solving skills.
• This role is well-suited for someone who takes ownership of their work, communicates proactively, and is motivated by strengthening the systems that support a growing nonprofit organization